We'll show you how Workmates can engage eveyone in your organization, transform your culture, How Has Intranet Technology and the Workplace Changed? 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Avoiding trigger words that will send your email into the spam folder. Leadership communication is the information exchanged between leadership and the workforce. The new site launch is available and the URL is www.brainvire.com. Workers can connect via live chat. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . A poor design, however, will leave staff frustrated and switching off. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Many companies recruit internallythrough email. New employee announcement sample 2: Good morning everyone, I have some great news to share. Theres no need to search long email trails or jam-packed filing cabinets. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Streamline approvals and business processes with digital workflows. One that meets the customers needs at the right price and with minimum risk to your web development agency. Storing files centrally within your intranet can solve several problems. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. . How do you choose the right intranet development option? Best practice suggests you should be economical with hyperlinks to documents. Ensure staff dont miss out on important updates with targeted notifications. Here you can find an example for one of my go-live emails. Do away with complicated track changes and emailed versions of documents. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Knowing what people's workflows were before . General Intranet homepage. Intranet Announcement Website Awards Announcement Social Media Posts . SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Subject line: Help us welcome [new employee name] to the team! Select from a wide range of options to develop a unique solution relevant to your business. Why HR Intranet Is Important More Than Ever. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. A powerful search function ensures workers can locate just about any information they need. We'd love to chat with you more about how Workmates can benefit you and your employees. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. New employee announcement email template. Hickam Federal Credit Union intranet example. Organizations relay these kinds of announcements in a variety of formats . New business announcement email. Make sure users can navigate without hesitation. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. Celebrate the career of the retiring employee. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Regularly refresh the content of the home page. Indeed, , and act as corporate memories. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Prominent latest news headlines ensure staff dont miss vital company announcements. Tips for Writing Email Announcements. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Or make it completely mysterious. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Support services. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Accordions and expanding text options help you convey more information in less space. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. From the home page of the intranet, choose "New" > "List" in the menu. And from an organizational perspective, how much time is wasted searching for files and documents? To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Theres only one way to find out ask them. A staff directory connects employees right across your organization, including remote or non-desk workers. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . Adding their first name in the subject line to keep them engaged. The intuitive software makes ongoing administration a straightforward task. Simple, straightforward administration tools are a must. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Post announcement and tag users, groups, a timeline to it. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. 1. It doesnt always have to be about words. This eliminates the need to search for hard-to-find information on a non-intuitive site. It sets out what the site is all about so the user is clear whats in store. We discuss the latest best practice trends to guide the design of your intranet. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. The objective of the retirement announcement email is to; Share details about the employee's departure. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. "It is my privilege to promote [employee name] to [new job title].". Here are some examples: 1. Page permissions restrict who can create and edit content. Align teams with a newsroom and announcements page. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. The intranets notifications tool is a very handy feature. Consider incorporating a real-time team chat feature. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Intranet information architecture (IA) is critical to success. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Whats more, it doesnt have to be all about work, all of the time. And its a great way to match an employee up to a skillset or collaborative project. Accordions and expanding text are perfect for mobile-responsive intranets. Clinked. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Connect Your Remote Workers. Chats can be public or private, group or individual. However, these can also quickly become unwieldy with big, long descriptions. Upload files, videos, and images. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Make it fun. You can easily change the font, colors, margins or layout of one or all of your pages. Example #1: Announcements in the technology industry. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Only the critical high-level tabs are shown. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. What Is an IntranetAnd Why Should You Have One? It is my great pleasure to announce that he will be joining us in the . People content is even more critical when you have staff working remotely. Include the name and images of the product, the launch date, and the main benefits. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Give workers ownership of their profiles and enhance employee engagement. give regular status updates at meetings. Include intranet employee profiles that highlight workers' knowledge and expertise. Announce your new release with a product email - Send it 5 days before the product launch. Employee profiles help workers to get to know each other, especially during onboarding. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Its a simpler and more effective way of getting things done. 5. The classic intranet use case is a home for company resources. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Teams are free to manage their own pages. Even better, no great technical expertise is needed. Many employees find it a more accessible way to reach out and connect with colleagues. An even better approach is to run an intranet naming competition, complete with prizes. Here is an administration example taken from a MyHub Intranet site. All the best intranets are not only easy to set up and use; they are also simple to manage. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. This is an important distinctiona recent. Intranets offer a range of solutions to businesses of all sizes and in all sectors. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Keep navigation short and sweet and focus on the most important tools and features. Let's start looking out one appropriate email of your interest from the number of templates / samples . The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. The traditional Intranet was created as a private network for internal communications within a company or learning institution. There are many types of Intranets your organization may benefit from. The intranet was, as such, of little value to employees, if not a waste of resources. Popular Examples of Intranet and Office 365 and Components. Try to avoid using pictures sourced from the web. For users, quicklinks are a big time saver. And working on a corporate-wide strategy is a whole lot easier. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. And you can easily turn notifications on and off. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. This type of announcement email has the purpose of introducing a new business or location. More detailed guidance on employee surveys is available on our blog. Employee career lifecycle management and benefits documentation. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. From homepages through to directories, there are plenty of ideas to get you started. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Have a countdown for "something big" happening on launch day, but don't tell them what it is. Site navigation is fundamental to a successful intranet. Avoid confusing and unclear category labels. Looking for some intranet design inspiration? Storing all company data and information on your intranet means staff know exactly where to go. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. The staff directory allows employees to see who is online. The choice is yours. Create your own customized forms using the intranets easy forms builder with drag and drop fields. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. 2. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. The current work environment is radically different compared to 20 years ago or so. Search filters should include tags, headlines, authors, and teams. Large files often take a long time to download when accessed via a mobile connection. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. When it comes to culture-building platforms, communication is key. A project go-live announcement email is the perfect vehicle for that. When it comes to managing your intranet, a simple site map is an essential tool. Employee profiles differ from company to company but often include areas of expertise and current projects. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. It is the fastest and easiest mode. Consider naming your intranet. Keep your company news and information modern, relevant, and targeted with the following ideas. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Why not use a colorful visual to grab users attention. Even worse, it could see employees seeking alternative tech solutions. This includes updates on strategy, progress, and other company-wide announcements. Next, it's time to write a description of the position you're hiring for. Happy Hour 1: Give new employees a brief introduction. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Simply turn it back on when you are ready. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Is available and the workforce 'd love to chat with you more about how Workmates can benefit and. 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