Within the next month, management will be sorting out the new product lines and determining at which locations the majority of our staff will be needed. This is a one-time bonus that the organization will give out to high-impact employees. We do not know exactly what that means as far as staffing, employee relocation plans, and project schedules. Effective October 1, we will begin to put into effect a restructuring plan that will help us eliminate duplication of efforts in our field operations while preserving the autonomy of individual regions. Describe the other organization that you're joining forces with. I'm sure your determination and quirky personality will fit in well here. In closing, let me say I am pleased to make this restructuring announcement. If you explain the reason for the transaction, your employees will be more supportive of it. 2023 Professional Business Documents, Agreements & Letters. We are now a $5.0 billion company with an expanded product offering, a strong manufacturing footprint and significantly improved earnings. What should I say? Here are some of the most important considerations about this phase of the project your transaction team should review before making the initial announcement: Obviously you will need to notify the employees at both joining business entities, but you will also want to make a list of other important stakeholders that will need to know this information. 1. Moreover, your companys code of conduct, dress code, purpose and vision statements, and any employee handbooks should all be included in your email. Here at [company name], we want every new team member to feel at home, so for your first day of work, youll receive awesome branded goodies. Writing and sending an upbeat welcome letter to a new employee is an important step in creating an effective onboarding process. ), Any quotes from involved parties, such as the CEO, or other relevant people involved in the merger and acquisition deal, Updated logistical information, such as a new website, location, or logo, Contact information for a press representative at your organization, Any new services that you will be able to provide them (for clients), Logistical information (new location, website, etc), Contact person in HR for more information. First, the date and hour of the employees first shift should always be included in the welcome email. Copyright 2023 WorkTango. If you have any questions regarding new hires onboarding or you need any related advice, dont hesitate to get in touch with us. As a CEO or manager, your letter should offer a warm welcome to the company and offer a few high-level details: Note: This isnt the place to discuss dress code, benefits, or first steps lethuman resourcesand theirhiring managerhandle these. Theyre what makes us [Company Name]. We also want you to be part of this exciting opportunity to work out creative solutions to our sudden growth and expanded opportunity. Create an outline for your letter so that you include all the necessary information for the new employee. Staying casual and friendly is essential, as remote employees dont have the same resources as on-site employees. This will make new hires feel that they connect with you and trust you. Were happy to have you here at [company name]. Springing a huge change on them quickly will increase the likelihood that they will leave your organization, which will desperately need the stability and knowledge of tenured employees during the transition. We look forward to having you come on board. Each of us will play a role to ensure your successful integration into the department. Ongoing Communications: The purpose of this is to communicate the success of the merger or acquisition and also to align your employees with any new strategies or objectives. Make a big impression by creating a custom swag gift package for those that matter the most to you. On a general note, instead of using a lot of I and We, try You.. Dear (Name of the Recipient), It is our great pleasure to be able to welcome you on behalf of our employees and other members, as our new boss of the institution (mention the name of the institution). Since most mergers and acquisitions fail, this ongoing communication to keep your new band of employees aligned and working towards one goal will greatly improve your chances of success. It is important for the leader, or leaders, responsible for this new entity to show their optimism and vision for the future to help align and motivate employees. All of this makes for a better, stronger Acquirer - which in turn creates a . Authors Tip: The subject line should inform workers about the aim of the email while also being engaging. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '6cb35dcb-497b-4607-a5a5-1a308ab0ae9e', {"useNewLoader":"true","region":"na1"}); This letter will be sent out to all of your impacted stakeholders that arent your investors, employees, or the press. A 6-step guide to writing a great welcome letter. Were excited to have you join our awesome team. Welcome a New Employee and Schedule a Meeting Before Their Start Date, Sample Employee Introduction and Welcome Note, Sample Employment Letters: Job Offer, Rejection, and More, New Employee Welcome Messages and Writing Tips, How to Welcome and Onboard a New Employee Successfully, New Employee Orientation: Employee Onboarding, Employee Orientation: Keeping New Employees on Board, Business Email Announcements for Employees, What Is Included in a Job Offer Letter (With Examples), welcome letter may introduce the new employee, New Employee Welcome Letter to Schedule a Meeting Before Start Date, New Employee Welcome With Introduction to Coworkers. Company Values & Leadership. We couldn't be happier to welcome you to the team. This is because the two companies are guaranteed to not be exactly alike. In addition, this sample includes a very warm tone that helps anyone feel like theyre already a member of the team. Freeman Inc. is a fine company, a company with values and people similar to our own. Your organization is merging or acquiring for a reason, right? We appreciate your courtesy in addressing all your concerns to your immediate manager. There are several ways to do this. I trust that this letter finds you mutually excited about your new employment with (Name of Company). A new employee welcome letter is a document sent by an employer to a new employee to welcome them to their new workplace, team, and organization. Employees will understandably be concerned, and their concerns aren't . Today Universal and Harrington Uptown have reached an agreement to merge and restructure their organizations so both can devote time, resources, and expertise to what they know best in the _____ industry. clientsolutions@mergerintegration.com. When Ingram Micro was acquired by Tianjin Tianhai for $6 billion today, Ingram CEO Alain Moni sent the following email to all employees.ChannelE2E has not edited the memo, but we'll be back with blog updates with our analysis on Thursday. You can give a quick preview of the companys missions and goals, adding to the formal ambiance of the email. During these sessions we discuss topics that are top of mind for them as they support their companies. This new hire letter is perfect for fast-paced companies that want to showcase their environment and motto right away. Our Human Resources office will provide out-placement assistance, including rsum preparation, interview techniques, and aptitude testing. This agreement is subject to several conditions that must be met before the acquisition is final, and this negotiation process may require up to five months. You can see how Jeff Weiner, the CEO of LinkedIn, and I envision the opportunity ahead in this public presentation. We will continue to update you with details of this decision as soon as we ourselves learn of further plans. UK:+44 203 936 2220 As Irontide continues to grow, we have found it necessary to continue to make organizational changes. Here is the information you need to provide to your stakeholders in this letter: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'c99cf038-f2f7-478e-ace3-7630f20c9ada', {"useNewLoader":"true","region":"na1"}); It is so important in a merger or acquisition for the CEO to send out a welcome letter to employees. Example 3: Company merger letter. Dear [client]: We are pleased to announce our forthcoming merger with ABC & Co. Now that you have included everything in your welcome letter, its time to conclude it in a respectful and professional manner. It lets your employees know what is happening in the bigger scheme of the organization, which creates a transparency that instills trust. Heres an example: Welcome to WorkTango! Every new employee receives a welcome letter and a list of contacts for ongoing support. I am confident that we have many more accomplishments to celebrate ahead of us. This acquisition is a game-changer for all of us. Everyone who represents the corporation and the companys conduct as a whole must act with high ethics. Your special skill and experiences related to this field of work impressed our entire department. This is an important day for our organization and one that ensures we remain a highly competitive global company. Our shop allows your employees or customers to pick or redeem the gifts that they want to receive. Offer letters and welcome packets can be key components of employee retention and engagement strategies. Goals, impacts, and new objectives of this transaction. Click to share on Facebook (Opens in new window), Click to share on LinkedIn (Opens in new window), Click to share on Twitter (Opens in new window), Click to share on WhatsApp (Opens in new window), Click to share on Skype (Opens in new window), Click to share on Pinterest (Opens in new window), Letters and Memos for Training Announcements, Selections And Confirmations. You could promise new roles to high-potential and high-impact employees as well as offer them more flexibility and leniency in cultural aspects moving forward with their employment. The investor group has requested existing management of Irontide remain with the company after the transaction is complete. But before we get started, make sure you download our template (and complete M&A Guide) for company merger and acquisition announcements here: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'ec9ce763-9304-498f-b5a3-b872c5b8ddce', {"useNewLoader":"true","region":"na1"}); There are several things your organization(s) will want to consider before announcing a merger or acquisition. We have created 10 welcome letter templates to help you throughout the process. The success of our integration effort will be driven by how effectively our employees work together to deliver value to our customers and results to our bottom line. Company Merger Announcement. Susan Heathfield is an HR and management consultant with an MS degree. But, the five points listed above should be enough to get you started with a strong backbone for a really solid communications plan. Address immediate questions employees will have in their mind, such as those about layoffs or new openings, benefits, share values, or market position. Closing Letters to All Impacted Stakeholders: This should happen after signing the deal and will be sent out to customers, vendors, partners, suppliers, etc. Remember, yournew employeesfirst weekis overstuffed withnew hireorientationinformation. There is no set timeline and your organization may need to send out an HR update multiple times as decisions are made about your people strategy. We've set up meetings with the employees you need to meet. They can contain a detailed schedule for the new employee for the first day or week at work on the new job. Let readers know where they can direct other questions about changes. You were selected for employment due to the attributes that you displayed that match the qualities I look for in a great employee. We also expect all benefits to remain as they now are.